Afterschool Program Manager

Reporting to the Director of School Operations. The Afterschool Program Manager will lead the operations, programming, and oversight of our afterschool program. All BPCS community members are expected to strive for professional growth, explore new ways to improve quality and efficiency of services,  and model the values of the organization in a way that impacts the student experience and working environment in a positive way.

About Us:
Prospect Schools is a K-12 college preparatory community where excellent teachers prepare a diverse student body to have a positive impact on society and a lifelong passion for learning. Find more about who we are and what we believe by checking out our Prospector Principles.

Our Core Values are:

• Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically
• Care: Support others by grounding every action in empathy while championing equity and inclusion in our work
• Persistence: Grow and learn by solving problems with determination, creativity and tenacity
• Passion: Succeed by approaching challenges with excitement, enthusiasm and self assurance

Job Responsibility:

Program Coordination & Site Management

• Lead the daily operations of the after-school program, including scheduling, rosters, purchasing, and attendance tracking.

• Work collaboratively with the Network Director of Extended Day and DSO to design a robust afterschool program that serves and engages BPCS students and aligns with the organization’s mission and priorities.

• Serve as the primary point of contact for the afterschool program, ensuring clear communication with students, families, staff, and leadership.

• Work with the Network Director of Extended Day to coordinate and facilitate quarterly program-wide staff development opportunities.

• Collaborate with Network Director of Extended Day and Ed Specialist to develop and implement leadership programming.

• Provide direct support and coverage to after-school staff and activity specialists when needed.

• Work collaboratively with the Director of School Operations (DSO), Principal, and Network Director of Extended Day (NDED) to design robust programming aligned with student interests and network priorities.

• Coordinate the planning and implementation of seasonal offerings (e.g., summer camps, spring/summer academies, credit recovery programs).

• Facilitate bi-weekly coordination meetings with school-based stakeholders to ensure alignment across school functions.

• Promote a safe, inclusive, and affirming environment that centers social-emotional learning (SEL), family engagement, and anti-racist practices.

Staff Supervision & Development

• Hire, onboard, train, and mentor after-school program staff, athletics coordinator, including club facilitators, coaches, and external partners.

• Conduct performance evaluations, offer ongoing support, and facilitate quarterly staff development opportunities in collaboration with the Network Director of Extended Day.

• Develop systems that support behavior management, student supports, and special education coordination, in partnership with school staff.

Family Engagement & Community Building

• Partner with families to enhance program engagement, leveraging school-based marketing and communication platforms.

• Identify and support key opportunities for the afterschool office to host specialized family events.

• Create systems for consistent communication and relationship-building with caregivers.

Budgeting & Resource Management

• Manage all after school and athletics budgets in coordination with the DSO, Principal, and NDED.

• Forecast and track monthly expenses to ensure alignment with school priorities and stay within budget limits.

• Procure supplies, equipment, and services in accordance with BPCS purchasing policies.

• Maintain accurate financial records, process invoices, and update ASP budget tools for audits.

• Provide monthly expense reports and track ASP employee hours via ADP.

Compliance, Safety & Facilities

• Ensure all after school and athletics programming is in full compliance with NYSED regulations, internal BPCS policies, and league guidelines.

• Develop and implement safety and emergency procedures in collaboration with the School Operations team.

• Coordinate with school foods and operations teams to ensure snack distribution and maintain compliance records.

• Reserve and manage space usage across school calendars; maintain systems for internal communication, landing pages, and marketing platforms.

• Serve as school safety liaison, attending monthly check-ins and supporting site-based safety coordination.

Required skills:

• Bachelor’s Degree required 

• 2+ year experience management experience

• 2+ years experience working as an after-school provider in a non-profit organization 

• Budget management experience 

• Experience in management and sustaining high quality teams

• Experience in curriculum development and implementation

• Excellent relationship management skills and the ability to work with various stakeholders (both internally and externally) at all organizational levels

• High levels of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook

• Strong work ethic and impeccable attention to detail

• Experience in project management

• Understanding of DOH & child care program compliance

Strongly preferred skills:

• Proven experience in program management, youth development, or educational leadership.

• Strong organizational, communication, and interpersonal skills.

• Commitment to equity, inclusion, and anti-racism in educational spaces.

• Ability to work collaboratively with school and network leadership.

*The critical features of this role are described above but not all encompassing.

Salary: $62,000 - $85,822 annually

If you are a current employee, please submit a Talent Ticket confirming you have applied for this role.