The Role

As a member of the Prospect Schools People Team, our mission is to ensure that we are attracting, developing, and retaining exceptional people to serve our students and families. 

Reporting to the Director of Recruitment, the Recruitment Specialist manages the full-cycle recruitment experience. Meeting with hiring managers, posting jobs, conducting phone screens, scheduling in-person interviews, being on-site and conducting interviews, completing reference checks, and extending offers - all are within the purview of this job. Ensuring that all prospective candidates of Prospect Schools receive an exceptional recruitment experience that centers around our core mission and our commitment to creating intentionally diverse schools and learning environments for staff, students, and communities.

Key Responsibilities

Recruitment Operations

• Execute full-cycle recruitment processes aligned to the sourcing strategies set by the Director of Talent, including job posting, phone screens, interviews, reference checks, and offers

• Manage candidate progress through the ATS (Vidcruiter), ensuring accurate data entry, timely status updates, and communication with candidates and hiring managers

• Own scheduling and logistics for interviews, including coordination with school sites and interview teams

• Collaborate with hiring managers to create clear action steps following each hiring touchpoint and follow through on next steps in a timely manner

Candidate & Hiring Manager Experience

• Serve as the primary point of contact for candidates throughout the recruitment process, and a warm, inclusive experience that reflects Prospect Schools’ values

• Build and maintain strong working relationships with hiring managers across the organization, offering responsive and consistent support throughout the hiring process

• Host regular candidate check-ins and respond promptly to all inquiries via email, phone, and Gchat

• Support the planning and execution of finalist days, including logistics, hospitality, and communication

Talent Attraction & External Representation

• Represent Prospect Schools at in-person and virtual recruitment events, career fairs, and networking opportunities to attract diverse and high-quality talent

• Coordinate and support the execution of talent events and info sessions, including marketing and candidate follow-up

• Build and maintain a warm, engaged pipeline of prospective candidates, aligned to projected hiring needs

Data, Systems, and Project Management

• Track and manage recruitment progress by portfolio or role type, maintaining clear visibility into hiring timelines and status updates

• Monitor and update recruitment dashboards and trackers to inform weekly meetings, portfolio reviews, and organizational reporting

• Support special projects led by the Director of Talent, including candidate experience audits, process improvements, or seasonal hiring campaigns

• Organize recruitment files, documentation, and system records to ensure accuracy and compliance

Collaboration & Customer Service

• Work closely with the Talent Team and larger People & Equity Team to implement and maintain recruitment systems, tools, and protocols

• Demonstrate exceptional internal customer service by responding quickly and thoroughly to requests from hiring managers, school leaders, and teammates

• Escalate issues, concerns, or process barriers to the Director of Talent as needed

About You

• A strong communicator with excellent listening, writing, and interpersonal skills

• Organized and efficient, and skilled at managing multiple searches and meeting competing deadlines

• Self-directed and responsive, with a high degree of ownership and initiative

• Demonstrated commitment to equity in hiring, with an interest in building diverse, inclusive, and equitable talent pipelines

• Technically proficient and comfortable using an ATS (e.g., VidCruiter, Greenhouse), GSuite, and sourcing platforms like LinkedIn Recruiter

• Comfortable receiving and applying feedback to improve individual and team performance

• Able to maintain confidentiality and handle sensitive information with discretion

• Curious and eager to learn, asks thoughtful questions, and takes initiative to grow

Qualifications

• Bachelor’s degree required; additional coursework or certification in HR, talent acquisition, or DEI practices is a plus

• 2+ years of experience in full-cycle recruitment, ideally in a fast-paced, mission-driven or school-based setting

• Demonstrated experience implementing and executing structured interview processes, including phone screens, in-person interviews, and reference checks

• Proven ability to assess candidates against role-specific competencies and organizational fit

• Direct experience with recruitment event planning, career fair representation, and proactive outreach to diverse candidate pools

• Excellent written and verbal communication skills; able to provide a high-touch, candidate-centered experience while coordinating with multiple stakeholders

• Highly organized and able to manage multiple hiring processes simultaneously, with exceptional follow-through and attention to detail

• Collaborative mindset with the ability to build trust and maintain productive working relationships with hiring managers, teammates, and external candidates

• Commitment to confidentiality and data integrity, with a clear understanding of handling sensitive employee information

Salary

Employees at Prospect Schools are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. The salary range for this role is from $71,000-$91,286.

Compensation and Benefits

• Hybrid schedule: minimum 3 days in office per week (Mondays required)

• Medical, dental, and vision insurance

• Paid Time Off (PTO) and Vacation Days

• 401(K) and Roth 401(K) with a 4% employer match with a 3-year vesting schedule

• Flexible spending accounts, including Transit Commuter Options, Health Care FSA and Dependent Care FSA options

• Ancillary insurance, including Basic Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance

• Employee Assistance Program with free expert support services to assist with a variety of life issues, from family care to mental health services

EEO and ADA Statement

EEO and ADA Statement Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law.

Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at: careers@prospectschools.org.

The critical features of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.