About Us:

Prospect Schools is a K-12 college preparatory, IB World School community where excellent teachers prepare a diverse student body to have a positive impact on society and a lifelong passion for learning. Find more about who we are and what we believe by checking our Prospector Principles.

Our Core Values are:

• Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically

• Care: Support others by grounding every action in empathy while championing equity and inclusion in our work

• Persistence: Grow and learn by solving problems with determination, creativity and tenacity

• Passion: Succeed by approaching challenges with excitement, enthusiasm and self-assurance

About the Position:

Prospect Schools is a mission-driven non-profit charter school, seeking an Associate Director of Finance to manage day-to-day accounting functions for two independent entities and work as part of a team to ensure the financial health of our organization. The Associate Director of Finance will play a critical role in maintaining accurate financial records, enforcing internal controls,  executing A/P and A/R payments, and support the budgeting process by preparing financial data and providing insight in spending patterns to help achieve our mission of a diverse student body that positively impacts society and develops a passion for lifelong learning.

The ideal candidate will be a resourceful, detail-oriented team player with strong problem-solving, communication, process organization, and customer service skills capable of thriving in a results-driven and confidential environment.

Key Responsibilities:

• Financial Management and Reporting

• Manage the full-cycle accounting process for two independent support entities, ensuring compliance with GAAP.

• Ensure the implementation of fiscal controls and adherence to Financial Policies & Procedures

• Prepare, analyze and review monthly internal financial reports with the Director of Finance and elevate observations about material budget variances and financial statements, including balance sheets, income statements and cash flow reports.

• Monitor cash flow and make recommendations for financial sustainability

• Conduct financial reconciliations, including credit card and intercompany transactions, and support with monthly bank reconciliations.

• Coordinate with team members to ensure timely month-end and year-end closing processes for both entities.

• Accounts Payable and Receivable Management

• Process vendor invoices, credit card, employee reimbursements, and other payments in a timely and accurate manner.

• Work with HR Operations to post payroll into the accounting system.

• Track and manage all revenue streams, including federal and private grants and other revenue streams

• Maintain strong relationships with vendors, customers, and financial institutions

• Ensure accurate recording of transactions and proper revenue and expense classifications

• Tax Compliance & Regulatory Reporting

• Assist in internal and external audits, including preparing schedules and responding to auditor inquiries.

• Assist in the compliance with federal, state and local tax regulations, including the filing of the 990

• Preparing annual 1099 filings.

• Support the Director of Finance and Finance team with financial analysis, reporting, and compliance for ad hoc projects as needed.

**The critical features of this role are described above but are not all-encompassing.

Education and Experience:

• Bachelor’s degree in Accounting, Finance, or a related field.

•  3-5 years of accounting and financial reporting experience.

• Prior experience working in a school or non-profit preferred.

Skills and Competencies:

• Technical Skill: Demonstrate expertise in accounting, including A/P, A/R and reconciliation using advanced tools (Excel) and software (Sage Intacct) to support accurate and informed decision making.

• Critical Thinking: Make informed, inclusive decisions by analyzing diverse sources, anticipating needs, prioritizing steps, and communicating actions and rationale.

• Communication: Communicate information clearly, adapt to various audiences, collaborate transparently, and resolve misunderstandings to maintain alignment and achieve goals.

• Organization: Effectively prioritize tasks, manage time and maintain structured workflows to achieve goals.

• Accountability: Independently takes initiative and consistently pursues tasks with focus and determination.

• Learning: Commitment to professional growth by actively seeking opportunities to expand knowledge, develop new skills and improve existing competencies. 

• Ethical Integrity: Upholds the highest standards of honesty, confidentiality and transparency, demonstrating unwavering commitment to moral and ethical principles in all interactions.

Salary

Employees at Prospect Schools are provided with a competitive salary. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. The salary range for this role is $90,000 to $101,905.

The critical features of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.